- Tony from gategroup -
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While visitor management has predominantly been handled via manual, time-consuming processes in the past, technology now makes it easy to manage all elements of the visitor welcome process with a simple software solution called a visitor management system.
The software handles capturing accurate visitor details, communicating any specific information you need to tell visitors, collecting any documentation, photo capture, ID badge printing, host notification and more.
The front desk, or reception area, can often be one of the busiest places in your business, with staff, visitors, deliveries and contractors coming and going. It’s difficult keeping track of all those movements and the time it takes for a visitor to sign your paper logbook and other legal paperwork is enough to put a damper on those great first impressions you are striving for.
The paper visitor book has long been the way to manage this process, but with a lack of data privacy compliance and inability to connect within the technology age we live in, the paper visitor book is now replaced with a smart visitor management software that allows you to:
Your visitors can check in to your premises on an iPad running iOS 10 or later. (We recommend using an iPad that is 12" or larger to ensure your visitors have the best experience).
You can also offer a completely contactless experience via QR code. Visitors are prompted to open the sign in form on their default web browser where they can enter their details and complete the contactless sign in process.
Managing visitor, contractor and employee check in with SwipedOn gives you an accurate record of everyone's whereabouts when you need it most.
Our cloud-based technology means you can grab your iPad on the go or log on to the SwipedOn web dashboard from your mobile device to conduct roll calls and easily mark people as safe. See visitor host information and employee contact details in case you need to contact them.
Yes. All data is securely stored in the cloud meaning that visitor information remains private. For more information on how to ensure you’re compliant with GDPR, you can refer to our easy 14-point checklist which you can download from this blog post: An Easy-To-Use 14-Point Checklist for a GDPR-Compliant Visitor Management System