Adding Employees via Bulk CSV Upload

How to upload your Employee list in bulk via a CSV file upload

It is easy to import multiple employees with SwipedOn using the 'Add in Bulk' option.

How to bulk upload employees

  • Log into your SwipedOn web dashboard.

  • Navigate to the 'Employees' view and click on the 'Directory' tab. 

  • Click on the arrow next to the 'Add Employee' button located at the top-right corner.

  • Click the 'Import CSV' option.

  • An 'Employees Import' screen will then appear. Click on the 'Download CSV Template' button to receive a template to bulk upload employees.

  • Input the employee information into each relevant column and save it when completed.

    *Please note: all employees will require a unique email address to be added against their name to upload successfully. 

  • Return to the admin portal, and click 'Next' to proceed. 

  • If subscribed to a multi-location account, choose the location you wish to upload your employees, then click 'Next'. If only a single location account, click 'Next' to proceed. 

  • Click 'Choose file' and select the saved CSV file that contains the employee details. Then click 'Upload' and wait a few moments for the CSV file to upload and process.

  • If no issues are detected, you have successfully uploaded your bulk employee list, and the employees will now appear in alphabetical order under the 'Directory' tab. 

If 'Issues detected' appears

  • Click on the 'Download issues' button.

  • Open the issues file in Excel or alternative spreadsheet software. 

  • To the right of the employees' details within the CSV file, a column '*Reason for failure' will show the reason the employee could not be successfully uploaded to your account.

  • Amend the cells that need correcting and save the amended CSV file.

  • Return to the admin portal, and click on the 'Re-upload file' button.

  • Click 'Choose file' and select the updated CSV file, then click 'Upload' and wait a few moments for the CSV file to upload and process.

  • Once processed, click 'Done'.

*Please note: When adding mobile phone numbers in bulk to employees, ensure the country code is entered at the beginning of the phone number, e.g. +1 or 1 are accepted. Invalid mobile numbers will be denied.

A maximum of 5000 employees can be input into the template upon a bulk upload.