1. Support Center
  2. Employee Settings

How to set an employee profile photo

There are three ways to upload employee photos to a SwipedOn profile: an admin can upload these via the web dashboard, or an employee can set this using the iPad or mobile app. Find out more below. 

Employee profile photos are useful in multiple ways. They help create a better sign-in experience for your visitors and also improve safety and security for your employees. 


Setting an employee profile photo via the web dashboard 

Employees with admin access have the ability to log into the SwipedOn web dashboard and upload profile photos against existing employee profiles. 

Admins will need to navigate to the 'Employee Directory' view of the SwipedOn web dashboard and click on the name of the employee to open a drawer to the right of the screen, displaying the selected employee's profile. 

In this drawer, the admin will need to click on the avatar placeholder. This will show a '+' icon when hovered over. Clicking on this icon will provide the admin with the option to select the new profile photo. 


Once selected, the photo cropper will appear, allowing admins to resize the image if necessary. Once complete, or if no resizing is required, click on the 'Upload Photo' button in order for this to apply to the employee profile.


To remove an employee profile photo, an admin can select the name of the employee to open their profile in the drawer to the right of the screen. Below the profile photo is a blue rubbish bin icon, and clicking on this icon will immediately remove the current photo.

The profile will then revert to displaying an avatar placeholder image that can be left or another photo can be re-uploaded by following the above steps again. 

*Please note: the maximum image size we support is 2MB. Please ensure the employee profile photos do not exceed this size limit. 


Setting an employee profile photo via the mobile app

Employees using the SwipedOn Pocket app can upload a photo from their device or take a new photo on the spot. Firstly, a company admin will need to enable the 'Allow employees to update their profile photo on the iPad or Pocket App' option within the 'Settings' > 'Employees' view of the SwipedOn web dashboard. 


Once enabled, the employee will be able to tap on the 'Account' button in the Pocket app. At the top of the account view is the current photo or avatar, if no photo is currently uploaded. The employee can then tap on the camera icon and select from the 'Camera' or the 'Files' options. 


Selecting the camera will activate the camera so the employee can snap a new photo. Once a new photo has been taken, the employee can tap on 'Retry' to take another or 'OK' to upload it. Selecting the file option will provide the employee with photos from their camera reel that they can select from. Once selected, the selected image will then be applied as the new profile photo. 


Setting an employee profile photo via the iPad app

To set an employee profile photo using the iPad app, the admin will first need to enable the 'Allow employees to update their profile photo on the iPad or Pocket App' option within the 'Settings' > 'Employees' view of the SwipedOn web dashboard. By activating this setting, the employee can use the iPad camera to take a new photo which can be set against their employee profile. 

Tap on the 'Employees' button in the top right corner of the iPad or swipe the iPad screen to the left to access the Employee In/Out view.

Tap on the name of the employee. This will open a drawer to the right of the page displaying this employee's profile. 

To the right of the screen will be the employees' profile. Tap on the camera icon, and the iPad camera will then be ready to capture a photo of the employee to apply against their profile for both the iPad and web dashboard views.

Tap on the camera shutter to take the photo, and then tap on 'OK' to ensure the new employee profile photo is saved. 

*Please note: this feature is only available with the iPad VMS app, the Android tablet app does not support this feature.