Search for, view and book available resources at your workplace using the SwipedOn Pocket app
🏳️ Available as part of SwipedOn Spaces resource booking
How to view what’s available at your workplace
On the home screen of the SwipedOn Pocket app you can see the calendar week along the top, defaulting to today's date. Adjust the date if you would like to book for a day in the future, or leave as is and click on ‘Add’ next to Bookings (if you don’t currently have any) or (+) if you do near the bottom of the screen.
This will bring up what type of resources are available - the default options are Desk, Equipment, Vehicle and Carpark but your workplace can also customize these to add other options relevant to your workplace.
Choose the resource you would like to book and click on the arrow to the left of this particular resource to see more detail of what’s available. On this next screen, you can select a location and select specific times. Once you’ve done this, click on ‘View results’.
Note: if there isn’t anything available you will see a ‘No matching results’ message and will need to change your search criteria.
When you look at your results you will be able to filter by a list of Features or Zones by tapping the ‘Filters’ icon at the top of the screen. Alternatively, you can scroll down and look at all of the options available individually.
If you tap on a resource it will open a screen just for this resource to view location, capacity, features, zone and any notes - you can also view the availability calendar just for this particular resource here too. If this resource is restricted to you or a department or zone that you are part of, then this restriction will be visible here as well, as shown below.
How to book a resource
Once you have found the resource that suits your requirements simply click ‘Book Now’ at the bottom of the screen. You will be shown a ‘Booking Confirmed’ screen that lists the date, time, location and all details for the resource.
Click ‘Done’ and you will be taken back to the home screen where this booking will now be listed.
How to check in to a booking
Open up your SwipedOn Pocket employee app and from the home screen you will be able to see your Bookings - the next one coming up will be shown first and you can scroll through to view other bookings you’ve made. Click on ‘Check In’.
How to end a booking
If you have checked into a booking but then no longer need your resource during the time you have booked it for you can click ‘End Booking’ from your Booking shown at the bottom of the home screen. This will release the resource so that it is now available for booking by someone else in the workplace. You will be asked to ‘Confirm’ you really want to do this, to ensure no bookings are ended mistakenly.
How to edit a booking
If you need to make changes to the date or time of a booking, open up your SwipedOn Pocket employee app and on the home screen select the booking you would like to edit. This will bring up a screen showing the full details of what you’ve booked. Click ‘Edit Booking’ at the bottom of the screen. This will now show the ‘When’ details so you can adjust these. Click ‘Update Booking’ and you’ll be taken to a ‘Booking Updated’ confirmation screen.
*If the resource is not available for any of this updated time entered then you will just see ‘Unavailable’ at the bottom of the screen and you will not be able to complete the edit unless you adjust the time again to something that is available.
How to extend a booking
If you realize you are going to need more time with the resource you have booked after you have checked in, you are able to extend the time of your booking, so long as no one has booked this after you. To do so, head to the home screen of the SwipedOn Pocket app and select the booking you would like to extend.
You can then click on ‘Extend’ and a drawer will pop up from the bottom of the screen for you to select when you would like to extend until, as seen below. Click ‘Update booking’ and you will then be taken to a confirmation page.
How to change default settings for bookings
If you often book resources for the same amount of time each day, you can change your default settings in the SwipedOn Pocket app to save a step in the booking process.
Head to Profile settings by tapping your profile photo when you open Pocket. You can choose for your bookings to either have a:
- Default length (e.g. 8 hours)
- Default end time (e.g. 5:00pm)
