Emergencies happen every day. Unfortunately, the workplace isn’t spared from these unforeseen incidents. Whether it’s natural disasters like fires, earthquakes, or flooding, or a security breach that puts employees and guests on your premises at risk, it’s always better to be prepared for an emergency evacuation.
It's important to have a well-planned system for handling emergency situations as they can invariably cause panic, and not having a plan in place will only lead to added chaos and confusion. What’s even more worrying is that, according to a Federal Emergency Management Agency (FEMA) survey, nearly 60 percent of American adults have not practiced what to do in a disaster which means it is crucial that an evacuation management plan is incorporated into best practice for all workplaces to familiarise and educate people in the process.
Here at SwipedOn HQ in New Zealand, natural disasters are no stranger to us and, being located on the waterfront in Tauranga, we need to be prepared for Tsunamis as well. We frequently have fire emergency evacuations as well as the New Zealand ShakeOut where we practice the emergency procedures we need to follow in the event of Earthquake. Tsunami? We run!
Fortunately, workplaces are now taking a more proactive approach to managing and mitigating emergency situations in the workplace. In addition to making sure they have proper evacuation procedures, they’re also leveraging technology, such as emergency headcount systems, to facilitate and implement more efficient emergency evacuations. Take note of these four key elements to ensure a fast and effective emergency evacuation plan for your workplace.
4 Key elements to consider for an emergency evacuation plan in the workplace
Start by considering what type of emergency you’re facing so you can respond appropriately to the emergency at hand while minimizing alarm.
According to OSHA (Occupational Safety and Health Administration), “A wide variety of emergencies both man-made and natural, may require a workplace to be evacuated. These emergencies include - fires, explosions, floods, earthquakes, hurricanes, tornadoes, toxic material releases, radiological and biological accidents, civil disturbances and workplace violence.”
Understanding the type of structure you work in is also a big factor in this decision. Modern structures that are framed in steel are more structurally sound compared to other types of structures, for example, making it more appropriate for your employees to simply remain on the premises in some emergency scenarios such as flooding.
To determine all these factors, consider the following:
Make it a point to map out your emergency evacuation process with your employees. Get them involved, even during the planning process, to understand what processes are actually feasible and can be implemented. From here, make sure your employees receive the necessary training to execute their specific duties and tasks during an emergency scenario. After developing the plan, distribute it to all employees to ensure everyone is in the loop.
There are some emergency situations that require personnel to use special safety equipment to facilitate a safe evacuation. These can include:
Ensure that your employees know where these are located and can easily access them if needed.
In an emergency, you need to be able to account for everyone on your premises in the fastest and most efficient way possible. To do this, make sure you include these steps in your evacuation plan:
Designate assembly areas within and outside the premises where you can gather all your employees during an evacuation.
Make sure that you take a headcount once all employees are gathered in your designated areas. The right technology can ensure that you will successfully and accurately be able to account for all the employees and visitors on your premises. A centralized visitor log can ensure that personnel in charge of facilitating the evacuation have an accurate list of everyone on site.
A cloud-based visitor management system is very helpful for this, especially if you are operating a hybrid workplace where you require full visibility of who is on the premises and who is working remotely. You are easily able to give admins access to visitor and employee logs from the iPad in the event of an emergency.
If there are guests or employees that are unaccounted for, take note of their last known location. If there are any employees or personnel that need to stay behind, make sure they know exactly when to abandon their task and evacuate themselves from the premises.
A poorly prepared evacuation plan could result in a disorganized evacuation or emergency response, which could be catastrophic in emergency situations. Without the proper procedures in place, executing your plan could result in confusion, injury, property damage, or worse. Using the right technology, such as a visitor management system, can ensure success and seamless execution of processes, as well as help ensure the safety of your employees and guests.
Learn how SwipedOn can help you with emergency evacuations in the workplace in this short video presented by SwipedOns iOS developer Jason. Or Find out more about the SwipedOn Evacuation Mode feature in our support article.
Featured Image: DDP