on May 05, 2020 Visitor Management

A 6-Step Guide To Contact Tracing In The Workplace

As countries across the globe emerge from the worst of COVID-19, we begin to look ahead to a global society post-COVID-19, thinking about how workplaces worldwide will need to take preventative measures. For businesses which are able to resume in the immediate aftermath, new challenges are set to arise and a new normal awaits. This might include new government regulations around the implementation of a tool which can facilitate contact tracing in the workplace and adapting to the new era of the hybrid workplace


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In this video, CEO and founder of SwipedOn, Hadleigh guides you through how SwipedOn can be used for contact tracing in the workplace.

 


SwipedOn is a New Zealand based business and, not only are we specialists in visitor and employee sign-in, but we’ve been working with businesses to help keep their visitors and employees safe using a visitor management system since 2013. Meaning we’ve developed the features that’ll help you run your business safely, especially during this time which has presented new challenges for businesses across the world. We've also seen first hand how businesses are approaching the new hybrid workplace with a need for contact tracing in the workplace and a visitor screening tool.

In this blog post, we'll guide you through six steps to successfully implement contact tracing in the workplace using SwipedOn, in order to help you manage your employees, visitors and customers. 

1. Ensure accurate time-stamping for all people on your premises

SwipedOn facilitates both visitors and employees signing in and signing out with a simple user interface. For visitors, you’ll capture names, phone numbers and email addresses as standard. Plus, in the admin view on the web browser dashboard, you’ll have full information about the exact time of entry and exit, as all visits are time-stamped accurately. Should the need arise to carry out contact tracing in the workplace, you will have all the data points needed and can simply use the 'contact tracing' button in the admin dashboard to quickly retrieve the required data. 

Contact tracing in the workplace: Ensure accurate time-stamping for all people on your premises

2. Keep accurate records for at least two months

In case your local public health unit needs to access your records to carry out contact tracing in the workplace, your business might be advised to keep records for a specified amount of time. As a cloud based application, SwipedOn allows you to safely store all data digitally indefinitely for your customer lifetime. You are also able to manually clean the data - so after six months you can delete this data - or sooner depending on legislation in your region.

Contact tracing in the workplace: Keep accurate records for at least two months

3. Ensure contact tracing is carried out in a safe way

What does contact tracing in the workplace in a 'safe way' mean? Quite simply, ensuring data is kept private and complies with data privacy regulations is important, along with having a hygienic way to capture the information such as contactless sign-in

Contact tracing in the workplace: Ensure contact tracing is carried out in a safe way

4. Implement Visitor & Employee Screening 

To help protect your business, and help efforts for contact tracing in the workplace, it would be wise to implement visitor and employee screening. Using the SwipedOn visitor screening feature you can easily ask all visitors or customers simple yes no questions such as ‘have you been experiencing flu like symptoms in the past 14 days?’ to determine whether they are safe to enter your business as per your company’s policy. Employees are then able to approve or deny visitors from the convenience of their smartphone using the approvals function.

Contact tracing in the workplace: Implement Visitor & Employee Screening

If you have employee sign in enabled, you also have the option of asking employees these same screening questions.

Contact tracing in the workplace: Implement Employee Screening

5. Ask visitors to sign a COVID-19 policy awareness & acceptance

Add your company policy into the digital non-disclosure agreement and ensure your visitor signs this to agree to comply when on the premises. You may want to add this to your current company policy or you may want a policy that relates specifically to COVID-19. Here at SwipedOn HQ, we created a PDF based on WHO recommendations for all of our customers which is easy to upload to your account.

Contact tracing in the workplace: Ask visitors to sign a COVID-19 policy awareness & acceptance

6. Use a contactless sign-in solution

To strengthen contact tracing in the workplace and ensure that visitors and employdo sign in, make the sign in process as easy as possible and use a contactless sign in solution for ultimate hygiene best-practice; visitors can simply scan a QR code hosted on the sign in screen of the iPad, and follow the sign in instructions via the browser on their mobile device. Employees can download the dedicated employee companion app SwipedOn Pocket for a personalised touch free experience.

Contact tracing in the workplace: Use a contactless visitor sign-in solution

Looking for more information?

Download our FREE workplace guide to keeping your employees safe at work to learn more.Contact tracing in the workplace: Download our FREE workplace guide to keeping your employees safe at work

If you have any questions about how SwipedOn can help facilitate visitors and employees in your business, speak with a member of our world customer support team today via the chat icon in the bottom right of your browser.

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Hadleigh Ford

Hadleigh is our CEO and Founder at SwipedOn.