- Tony from gategroup -
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While visitor management has predominantly been handled via manual, time-consuming processes in the past, technology now makes it easy to manage all elements of the visitor welcome process with a simple software solution called a visitor management system.
The software handles capturing accurate visitor details, communicating any specific information you need to tell visitors, collecting any documentation, photo capture, ID badge printing, host notification and more. You've had the TLDR, now here's everything you need to know about visitor management.
The front desk, or reception area, can often be one of the busiest places in your business, with staff, visitors, deliveries and contractors coming and going. It’s important to keep track of all those movements for multiple reasons including regulatory compliance, and a paper logbook is not efficient or secure.A paper visitor book has now been replaced by a smart
With SwipedOn, your visitors can check in to your premises using an iPad or tablet running the SwipedOn app.
You can also offer a completely contactless experience via QR code. Visitors are prompted to open the sign in form on their default web browser where they can enter their details and complete the contactless sign in process.
Get the low-down on how a visitor management system works.
Managing visitor, contractor and employee check in with SwipedOn gives you an accurate record of everyone's whereabouts when you need it most.
Our cloud-based technology means you can take your iPad or tablet, or log in from your mobile device to conduct roll calls and easily mark people as safe. See visitor host information and employee contact details in case you need to contact them.
Yes. All data is securely stored in the cloud meaning that visitor information remains private. For more information on how to ensure you’re compliant with GDPR, you can refer to our easy 14-point checklist which you can download from this blog post: Checklist for a GDPR-Compliant Visitor Management System
Good practice in visitor management includes categorizing and pre-registering your visitors, transparency on how data is used and where it is stored, and a visitor policy which aligns with your business' compliance requirements.
Learn how to create a visitor management system in these 5 easy steps
When selecting a visitor management system, there are a few features you should consider. Look for a system that offers customizable visitor forms, ID scanning, visitor badges, automated notifications, and detailed reporting capabilities