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What Are the Benefits of Using an Employee In Out Board?

Full visibility over workplace operations helps managers develop effective strategies and procedures for success, and an employee in out board is one essential tool that provides both oversight and insight. With improved transparency, convenience, and even safety, business leaders enjoy several benefits for their organizations, particularly at this time of widespread digital transformation.

What Is an Employee In Out Board?

An employee in out board is an electronic system that helps track employees and their status. Since the application is digital and updating is done on the cloud, employees can update their status and location in real time and managers and staff can see the availability and location of their coworkers. It gives visibility to the entire team, which streamlines collaboration and improves productivity. 

What Are the Benefits of Using an Employee In Out Board?

Why Employee In Out Boards Are Becoming More Important

Here are a few reasons why employee in out boards are more important than ever.

Growing Companies and Industries

When companies grow and scale their operations, it often means expanding and opening branches and offices in different locations - and hiring more people. With a cloud-based employee in out board, visibility over operations at multiple sites improves operational visibility. 

Popularity of Hybrid and Remote Work

Hybrid arrangements are the future of work. With digitization taking center stage and an increasing focus on employee engagement and satisfaction, many companies are now seeking to accommodate hybrid work models. 

However, the popularity of remote and hybrid working has complicated visibility. While it opens up exciting opportunities to explore flexible work, innovation, and collaboration, it can also pose challenges regarding communication and availability. 

According to a Gartner poll, 91% of leaders in HR have activated work-from-home options, but technological infrastructure remains the biggest challenge - with 54% of HR leaders saying subpar technology and/or lack of remote working infrastructure is the greatest challenge for remote work.

Greater Need for Better Communication

Remote and hybrid work, coupled with the continuous growth and scaling of companies and industries, will result in a demand for improved communication and collaboration tools for team members. 

What Do Businesses Gain By Implementing An Employee In Out Board?

What do businesses gain by implementing an employee in out board? Here are four benefits:

1. Better Employee Transparency

A transparent workplace improves company culture because it builds trust and promotes open communication. Managers and business leaders can strengthen their relationships with their employees, which helps nurture a collaborative working environment. 

With an employee in out board, leaders and team members have a clear picture of who is currently working, and whether they are on site or remote. Through real-time employee dashboards, leaders and HR departments can see and derive insights from historical reports. 

Historical reports also provide supervisors and managers with a better understanding of the productive times of their team members to facilitate effective scheduling and help prevent unnecessary interruptions. 

2. Improved First Responder Effectiveness in Emergencies

Employee in out boards are more than just staff status boards. They can also be customized to integrate with a visitor management system (VMS) that allows leaders and security officers to strengthen workplace security and site safety. During an emergency event such as an emergency evacuation, this can help improve first responder effectiveness. 

Data is stored in the cloud and provides first responders an accurate headcount of employees, staff, and visitors within the premises. 


3. Enhanced Visibility on Premises

An employee in out board offers enhanced visibility on business premises, even for organizations with multiple office sites. These boards can be customized to include employee photos to provide an additional layer of security through accurate staff identification. 

Leaders no longer need to conduct regular site visits to track employee movement in each and every location. An efficient, cloud-based digital in out board can give the head office a real-time view of personnel attendance on site and those working remotely to ensure the operations are running smoothly. 

22% of people who want to to work onsite say they want to be visible to their managers (Image Source).

The software also permits the proper tracking of other resources, including room assignments and scheduling of meeting rooms. 

4. Improved Cross-Device Syncing

A digital employee in out board is also critical for improving cross-device synchronization. This is important when it comes to meeting regulatory compliance requirements, particularly in data sharing and retention. Using cloud-based software simplifies the synchronization process across various devices and multiple locations and helps HR teams process payroll and schedules. 

Employee in out software can work on various devices, allowing you to manage, communicate, and track the status of any employee at any time. 

TLDR: Employee in out boards are a must-have for tech-forward companies

To succeed, companies must understand the importance of having a dynamic and interactive workforce and encourage employee collaboration. In remote and hybrid work, this can become challenging without a solid technology infrastructure. An employee in out board is a cost-effective and efficient tool that gives business leaders the oversight they need.

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Jason Scott

Jason is our Product Manager at SwipedOn