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4 Reasons Why Your Cell Phone Policy at Work Needs a Refresh

Your cell phone policy at work needs a ✨ glow up✨. Here's why... As technology has advanced, so too have our beloved cell phones, which have evolved from bulky communication devices into sleek, powerful smartphones that are so useful it's hard to imagine life without them.

While cell phones have long been a part of the workplace landscape, their role has changed significantly. No longer limited to making calls, they now serve as a functional (and necessary) tool. For example, employees use their cell phones to access work documents and company-specific apps like Slack, sign in and out of work, book desks or equipment, and more.

As a result, businesses are adapting their cell phone policy at work to meet these changing needs. In this article, we'll give you the lowdown on why a refresh of this workplace policy can lead to a future where office operations are smooth and everyone works in harmony.

1. Seamless Desk Booking From Mobile Devices

A refresh for your employee cell phone policy means tapping into innovative solutions such as desk booking. Gone are the days of conventional desk assignments. Instead, employees can now effortlessly book their workspace through their cell phones. With just a few taps, they can select an available desk and book it in for a desired time. This alone can help to foster flexibility and collaboration amongst your workforce. 

SwipedOn’s desk booking feature optimizes space utilization, allowing teams to work cohesively in an environment that suits their needs. By taking this technology-focused approach, you can change your workspace into a flexible and active environment where employees can excel.

Desk booking software comes with many advantages for admins too, they can:

  • Effortlessly manage hot desks, agile or activity-based working environments, and bookable and non-bookable desks via the simple web admin portal.
  • Make desk reservation easy for employees by customizing the system to suit your needs.
  • Track occupancy and manage capacity limits to help create a safe and productive work environment.
  • Help employees maintain social distancing by marking desks unavailable.

The TLDR? Your employees will love the convenience of a modern cell phone policy at work so they can sign in and book their workspace from their mobile devices. 

2. Signing In Made Simple: Using the Employee Sign-In App and QR Code Check-In

Whiteboard clock in clock out boards, and other outdated sign in processes could be considered archaic now that everyone has cell phones. SwipedOn’s mobile app, and QR code check-in option, has transformed the way employees enter the workplace.

Now, employees can seamlessly sign in to work using their cell phones, which saves valuable time for both employees and admin staff.

Better yet, you can make forgetting to sign in a thing of the past with auto sign-in enabled, which uses geofencing technology to check in / out employees automatically. The SwipedOn Pocket app even records the time of sign-in activity and the answers to any questions you wish to ask employees. This streamlined approach reduces bottlenecks at entrances and enables quick access to the office or building. 

Have staff working at home remotely or from a different office location? No problem — the platform can handle that.

SwipedOn's QR code check-in system allows your team to use their cell phones to scan a QR code to begin their sign-in process. Employees love this contactless entry option as it is fast and efficient. 

By using technology to improve efficiency in the workplace, you can demonstrate a commitment to efficient, hassle-free procedures that set the tone for a productive workday. 

3. Track Employees in Real Time With In/Out Board Software

If you are still living in the olden days, your office is likely using manual tracking and outdated in/out boards. A modern cell phone policy paves the way for cutting-edge technology at work, including in/out board software. With real-time updates accessible through cell phones, managers can effortlessly monitor employee presence, whether working remotely, in a meeting, or on-site. 

This transparency ensures effective communication, aligns team efforts, and prevents ambiguities about team members' availability. By utilizing this technology at work, your business modernizes its operations, which leaders and staff alike appreciate. 

What benefits does in/out board software provide employees? 

By automating time tracking and making sign-in much easier from their devices, staff members’ time is freed up, allowing them to focus on more important business-related tasks. 

4. Make Health and Safety a Priority

As we have seen, cell phone use in the workplace is now a necessity, as is making the health and safety of employees and visitors a priority. Modernizing your cell phone policy can integrate health and safety measures seamlessly.

Cell phones are a powerful tool for disseminating critical information, updates, and guidelines related to health and safety protocols. Whether monitoring who is where or sharing company health advisories, SwipedOn ensures everyone remains informed and protected. As one example, Evacuation Mode allows you to log into your web dashboard from any device, including your cell phone, to conduct emergency roll calls.

By prioritizing health and safety through your cell phone policy, your business showcases its commitment to employee well-being and builds a secure workplace environment.

It's time to give your cell phone policy at work a ✨ glow up ✨ 

Gone are the days of insisting that employees put their phones away in their desks for the day, only to be looked at outside of work hours. Today, a technology-based cell phone policy at work can be a competitive advantage. By utilizing SwipedOn’s desk booking software, sign-in apps, QR codes, software for tracking, and health and safety features, any business can be modernized in no time, all while empowering employees to take responsibility for managing their movements at work.

Want to experience for yourself how technology can improve productivity in the workplace? Start your free trial today to learn more about SwipedOn's industry-leading solutions. 

Want to keep your workplace feeling fresh?  

Get set for success with SwipedOns monthly drop of the latest workplace insights, ideas, tips and tricks and more - straight to your inbox. Sign up now.

Roz Lillas

Roz is our HR Specialist at SwipedOn


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