We’re thrilled that further businesses here in New Zealand are able to re-open as we enter Level 3 where restrictions ease and, as Prime Minister Jacinda Ardern mentioned in the final press conference of Level 4, we are able to ‘show them a bit of love’. However, for these businesses which are able to resume, come new challenges and a new business as usual including the implementation of a tool which can facilitate contact tracing.
SwipedOn is a New Zealand based business and, not only are we specialists in visitor and employee sign-in, but we’ve been working with businesses to help keep their visitors and employees safe using a visitor management system since 2013. Meaning we’ve developed the features that’ll help you run your business safely, especially during this new challenge for all businesses - a pandemic.
Since Jacinda announced the change, in most press conferences we’ve heard conversation around how technology can help with contact tracing. While there have been apps developed offshore focusing on bluetooth connectivity, Jacinda is ‘skeptical around what it is going to be able to deliver because the uptake has to be so high’, and that ‘our biggest focus has been getting our in-person contact tracing right because we will all still be relying on that’.
“Our biggest focus has been getting our in-person contact tracing right because we will all still be relying on that” - Jacinda Ardern, 27 April 2020
In this article, we run through the government advice for businesses reopening, and highlight where SwipedOn can help using the most up-to-date and relevant information sourced from covid19.govt.nz and worksafe.govt.nz. Here’s how SwipedOn can help you manage your visitors, customers and employees while complying with these new rules and regulations here in New Zealand.
#1 Accurate time-stamping for contact tracing
The official government advice states that businesses ‘must record entry & exit times for workers and visitors including names, phone numbers and email addresses.’
SwipedOn facilitates both visitors and employees signing in and signing out with a simple user interface. For visitors, you’ll capture names, phone numbers and email addresses as standard. Plus, in the admin view on the web browser dashboard, you’ll have full information about the exact time of entry and exit, as all visits are time-stamped accurately.
#2 Keeping accurate records for at least 2 months
Worksafe NZ recommends that ‘you should keep the records for at least two months, in case the local Public Health Unit needs to access them’. As a cloud based application, SwipedOn allows you to safely store all data digitally indefinitely for your customer lifetime. You are also able to manually clean the data - so after two months you can delete this data as per the regulations.
#3 What does contact tracing in a ‘safe way’ mean?
The government also advises to ‘be sure to make and keep your records in a safe way’. But what does contact tracing in a safe way mean? Ensuring data is kept private and complies with data privacy regulations is important, along with having a hygienic way to capture the information.
#4 Visitor & Employee Screening
To help protect your business, you are also able to screen your visitors prior to entry using SwipedOns visitor screening feature. Ask all visitors or customers simple yes no questions such as ‘have you been experiencing flu like symptoms in the past 14 days?’ to determine whether they are safe to enter your business as per your company’s policy. Employees are then able to approve or deny visitors from the convenience of their smartphone using the approvals function.
If you have employee sign in enabled, you also have the option of asking employees these same screening questions.
#5 COVID-19 policy awareness & acceptance
Add your company policy into the digital non-disclosure agreement and ensure your visitor signs this to agree to comply when on the premises. You may want to add this to your current company policy or you may want a policy that relates specifically to COVID-19. We created a PDF based on WHO and New Zealand government recommendations, to make this easy for you to upload.
#6 Contactless visitor sign-in
While best practice during the outbreak of COVID-19 was to prevent spread of infection in the office by sanitising the iPad between uses, our team have been busy developing a brand new contactless solution for ultimate hygiene best-practice. Visitors can simply scan a QR code hosted on the sign in screen of the iPad, and follow the sign in instructions via the browser on their mobile device.
Looking for more information?
Download our FREE workplace guide to keeping your employees safe at work to learn more.
If you have any questions about how SwipedOn can help facilitate visitors and employees in your business, speak with a member of our world customer support team today via the chat icon in the bottom right of your browser.
On the official New Zealand government website: Contact Tracing at Your Workplace